The Complete AI-Powered Care Management, Workforce, HR, Payroll and Compliance Platform Designed for Organisations That Demand Excellence.
Whether you operate a single care home, a nationwide healthcare organisation, a recruitment agency, or a multi-site business, Sumo Optimus Solutions provides everything required to manage people, compliance, operations and performance from one secure cloud platform. Replace multiple disconnected systems with one intelligent digital ecosystem that simplifies daily operations, reduces administrative burden, strengthens compliance, empowers your workforce and delivers actionable insights through advanced artificial intelligence.
Powerful modules. One integrated ecosystem.
Built for care homes, nursing homes, supported living, domiciliary care, recruitment agencies and healthcare providers. Choose the modules you need and scale as you grow.
SOS Care Management
A complete digital care platform for safe, person-centred care delivery and stronger CQC readiness.
- Digital care plans & resident profiles
- eMAR medication administration
- Risk assessments & incident reporting
- CQC evidence collection & audit reports
Locum Agency Staff Management System
AI-powered cloud platform for healthcare staffing agencies — managing recruitment, placement, scheduling, compliance, and payroll end to end.
- Customer Portal Features
- Agency Portal Features
- Staff Portal Features
- AI & Advanced Features
SOS HR Management
Complete HR platform for care-sector recruitment, onboarding, personnel management and workforce governance.
- Recruitment & applicant tracking
- Digital onboarding & document collection
- DBS checks & visa expiry alerts
- Absence, sickness & return-to-work records
SOS Payroll
Payroll management connecting attendance, rota, HR and finance workflows for complete financial control.
- PAYE, NI & pension processing
- HMRC RTI submission readiness
- Integration with clock-in & rota data
- Digital payslips & employee access
SOS Rota & Holiday Planner
Intelligent workforce scheduling solution for UK care providers — combining rota management, holiday planning, absence tracking, compliance scheduling, and cost control.
- Advanced Rota Management
- Holiday Planner
- Sickness & Absence Management
- Compliance-Based Scheduling
SOS Rota & Holiday Planner
Intelligent workforce scheduling to improve staffing coverage, compliance, cost control and communication.
- Drag-and-drop rota builder
- Holiday requests & approval workflow
- Agency shift request management
- Skills-based scheduling
Time & Attendance + Visitor Management System
Comprehensive clock-in, attendance tracking, and visitor sign-in system with GPS, biometric, and QR code support — backed by real-time reporting and HR integrations.
- Employee Clock-In / Attendance Features
- Visitor Sign-In System (with Remarks)
- Reporting & Analytics
- Admin & Management
SOS Clock-In
Real-time attendance solution for accurate workforce monitoring and payroll-ready timesheets.
- Facial recognition & biometric clock-in
- Mobile, QR code & tablet kiosk modes
- Geo-fenced attendance tracking
- Live attendance dashboard
Home Office Audit & Management Portal
A fully integrated, Home Office-compliant management portal covering employee records, payroll, right-to-work tracking, document management, and audit readiness.
- Employee Management
- Payroll & Payslips
- Bank Transfer & Payment Proof
- Holiday & Leave Management
SOS Visitors Book
Secure digital visitor management for care homes, healthcare settings, contractors and families.
- Digital visitor sign-in & sign-out
- Fire register & emergency roll call
- Infection control screening questions
- Visitor badge generation
Payroll Management System
Full-featured, HMRC-compliant payroll system with automated tax calculations, RTI submissions, pension enrolment, digital payslips, and AI-powered insights.
- Core Payroll Processing
- HMRC Compliance & Legal
- Automation & Smart Processing
- Employee Management & Self-Service
SOS Home Office Compliance
Specialist portal for sponsor licence, sponsored worker and right-to-work compliance management.
- Sponsor licence & CoS tracking
- Visa, eVisa, passport & BRP monitoring
- Right to work evidence management
- UKVI audit preparation checklist
SOS Training Academy
Training and learning management platform to build a skilled, competent and compliant workforce.
- Mandatory training & e-learning delivery
- CPD tracking & competency assessments
- Skills matrix by role and location
- Training certificate management
SOS People Agency Portal
Agency workforce management system for recruitment agencies, care providers, clients and workers.
- Candidate database & digital onboarding
- AI candidate matching to shifts
- Client & worker portals with mobile app
- Digital timesheets & billing
SOS Policies & Compliance
Governance platform to manage policies, audits, action plans, quality assurance and inspection readiness.
- Digital policy library & version control
- Staff sign-off & acknowledgement tracking
- CQC inspection readiness checks
- Audit planning & action plan management
One Platform Covering Every Critical Business Function
Care providers, healthcare organisations and workforce businesses trust SOS to reduce admin, strengthen compliance and improve outcomes.
Less admin time
Intelligent automation across scheduling, payroll and reporting frees your team to focus on what matters most.
Faster onboarding
Digital workflows and AI document extraction cut new hire onboarding from weeks to days.
Audit-ready compliance
CQC, Home Office and HMRC workflows built in, inspection-ready at all times with automated evidence collection.
Annual savings
Reduce agency spend, eliminate payroll errors, cut overtime costs and streamline administrative overhead.
Integrated modules
One login for care, HR, payroll, rota, clock-in, training, visitors, Home Office compliance, agency and policy management.
Powered intelligence
Proactive alerts for care deterioration, rota gaps, payroll anomalies, training expiry and audit compliance risks.
Every user. Every device. Every role.
Native mobile apps, tablet-friendly kiosk modes and powerful web portals, designed for frontline care teams, managers, head office, agency workers, families and finance.
Carer Mobile App
Everything carers need in their pocket — available on iOS and Android with full offline support.
Manager Dashboard
Real-time visibility across your entire operation. Monitor, manage and make data-driven decisions.
Family Portal
Give families peace of mind with secure, real-time access to care updates for their loved ones.
Modular pricing for every organisation
Start with the modules you need today and add more as you grow. Scalable pricing for single sites, multi-site groups and recruitment agencies.
Single Module
Start with one product and scale up
- Choose any one SOS module
- Care, HR, Payroll, Rota, Clock-In,
- Visitors, Home Office, Training,
- Agency Portal or Policies
- Mobile app access
- Email & chat support
- Secure cloud hosting
Core Bundle
Best for care homes & supported living
- Care Management + HR + Payroll
- Rota & Holiday Planner
- Clock-In System
- Training Academy
- Policies & Compliance
- Manager & staff mobile apps
- Priority support & onboarding
Full Ecosystem
For multi-site groups & agencies
- All SOS modules included
- Home Office Compliance Portal
- Agency People Management
- Head office & group dashboards
- White-label options available
- Dedicated success manager
- 24/7 UK phone support & SLA
Built around real regulatory requirements
Every SOS module is designed to support CQC readiness, Home Office sponsor duties, HMRC payroll obligations and UK data protection, so you stay compliant without the paperwork.
ISO 27001 Certified
Our information security management system is independently audited and certified to the international ISO 27001 standard — ensuring your data is handled with the highest level of care.
Cyber Essentials+
We hold the UK Government-backed Cyber Essentials Plus certification, demonstrating our technical controls protect against the most common cyber threats.
GDPR Compliant
Full compliance with UK GDPR and EU GDPR regulations. Data Processing Agreements available on request. Every data subject right is supported within SOS.
AWS Hosted
SOS runs on Amazon Web Services in the UK region (eu-west-2), with geo-redundant backups and a 99.9% uptime SLA backed by credits.
CQC Ready
Built-in CQC evidence packs, audit trails and reporting templates help you stay inspection-ready at all times — with no extra prep needed.
Role-Based Access
Granular permissions ensure each user sees only what they need. Full audit logs record every action with timestamps and IP addresses.
Built by sector experts, for the people who deliver care
We are a UK-based technology company dedicated to developing innovative, enterprise-grade software solutions for care homes, nursing homes, supported living, domiciliary care, recruitment agencies and healthcare providers.
Deep sector expertise
Built around real operational and regulatory requirements, not generic software adapted for care. We understand the day-to-day challenges of care homes, agencies and workforce teams.
Compliance-first innovation
Every product is designed with CQC, Home Office, HMRC and UK GDPR frameworks at its core. Compliance is built in, not bolted on.
Dedicated UK support
UK-based customer success team available 24/7 with guaranteed response times. Continuous product improvement driven by direct feedback from frontline teams.
Integrated modules
“SOS transformed how we manage our care home group. Admin time dropped by 35%, our CQC inspection readiness improved dramatically, and our Home Office compliance is now fully evidenced.”
Operations Director, Multi-Site Care Group, South East England
Ready to transform your organisation?
Care. Workforce. Compliance. Intelligence. Join care homes, agencies and healthcare providers already using SOS to reduce admin, strengthen compliance and deliver outstanding outcomes.
